Our Terms of Service and Privacy Policy have been updated and the changes are now in effect. We encourage you to review these updates to stay informed. If you have any questions or need further assistance, please click the Contact Us button located below this announcement. Thank you!
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Policy
Last updated: 11/9/2026
Effective date: November 9, 2026
Cedar Valley School District ("District," "we," "our," or "us") is committed to respecting user privacy, protecting information, and maintaining a secure online environment. This Privacy Policy explains how CVSD Go collects, uses, processes, shares, stores, and protects information when users access its public link directory, shortened URL redirection services, and authenticated staff administration tools.
CVSD Go is an official resource management platform affiliated with Cedar Valley School District, a virtual educational organization operating within the Roblox platform. The Service is designed to provide convenient access to District resources while minimizing the collection of user information.
By accessing or using CVSD Go, you acknowledge the information practices described in this Privacy Policy. We encourage all users to review this policy to understand how information is handled and what privacy protections are available.
CVSD Go is designed to collect only information reasonably necessary to operate, maintain, secure, and improve its services. The types of information collected may vary depending on whether you access public resources or use authenticated administrative features.
Depending on your interaction with CVSD Go, we may collect:
CVSD Go does not intentionally request or collect real-world student records, home addresses, telephone numbers, government-issued identification numbers, financial information, or other sensitive personal information.
Users should avoid submitting personal or confidential information through public link fields, support forms, or other areas where such information is not necessary.
Information collected through CVSD Go is used exclusively for legitimate operational, administrative, security, and service-related purposes.
We may process information to:
Information will not be used for unrelated commercial purposes, targeted advertising, or the creation of behavioral advertising profiles.
The District seeks to limit information processing to what is reasonably necessary for the stated purpose.
CVSD Go operates as a resource management and administrative service for Cedar Valley School District, a virtual educational organization within Roblox.
Information processing is conducted to support legitimate District operations, maintain platform security, provide requested services, and fulfill applicable legal or contractual obligations.
Where required by applicable law, information processing may rely on user consent, legitimate interests, contractual necessity, or another recognized legal basis.
Because Cedar Valley School District operates within a virtual environment, CVSD Go is not intended to function as a traditional student information system or maintain official real-world educational records.
The District does not represent that its virtual operations establish the same legal status, authority, or responsibilities as a government-operated educational institution.
Nothing in this policy limits any privacy rights or protections that may apply under relevant laws or platform requirements.
CVSD Go may use cookies, browser local storage, session tokens, and similar technologies to provide essential website functionality, maintain secure authentication, and remember certain user preferences.
These technologies help ensure that the platform operates efficiently and that authorized administrative features remain protected.
CVSD Go does not use cookies for targeted advertising, cross-site behavioral tracking, or the sale of user information to advertisers.
When users first access CVSD Go, a cookie consent banner may appear, allowing them to choose whether optional cookies may be enabled.
Available choices include:
Declining optional cookies will not prevent users from accessing the public link directory or standard redirection services.
However, disabling strictly necessary cookies or related browser storage may interfere with authentication, session management, or other essential platform functions.
Users may also manage or delete stored cookies through their browser settings. Where supported, cookie preferences may be updated through the website's privacy or cookie settings.
For additional information about the retention of information, refer to Section 6 (Data Retention).
Cedar Valley School District does not sell, rent, or trade personal information to advertisers, data brokers, or other third parties for commercial marketing purposes.
Information may be shared only when reasonably necessary to operate CVSD Go, provide requested services, maintain security, or comply with applicable requirements.
Information may be disclosed to:
Where appropriate, information sharing will be subject to reasonable confidentiality, access control, and security safeguards.
The District does not authorize third-party service providers to use information received through CVSD Go for unrelated advertising or independent commercial purposes.
CVSD Go retains information only for as long as reasonably necessary to fulfill legitimate operational, administrative, security, and legal purposes.
Retention periods may vary depending on the type of information, its intended use, applicable requirements, and the need to maintain accurate administrative or security records.
Examples of information that may be retained include:
When information is no longer reasonably necessary, the District may delete, anonymize, or securely archive it, subject to applicable retention obligations and technical limitations.
Deletion from active systems may not immediately remove information from existing backups or security archives. Such information may remain until the applicable backup retention period expires.
The District implements reasonable administrative, technical, and organizational safeguards designed to protect information processed through CVSD Go against unauthorized access, disclosure, alteration, loss, or misuse.
Security measures may include:
Although the District makes reasonable efforts to protect its systems, no website, network, or online service can be guaranteed completely secure.
Users are responsible for protecting their authentication credentials and promptly reporting suspected unauthorized access or security concerns.
The District may review and update security practices as technology, operational requirements, and potential threats evolve.
CVSD Go is affiliated with Cedar Valley School District, a virtual educational organization operating within Roblox. The District's virtual operations are separate from those of a traditional public school district.
CVSD Go is not designed to collect, store, or maintain official real-world student records, academic transcripts, grades, home addresses, government identification numbers, or other sensitive educational information.
The information intentionally requested through the platform is generally limited to:
Roblox and Discord usernames, identifiers, and associated account information may still constitute personal information under applicable privacy laws, even when they do not directly identify an individual's real-world identity.
Users should not submit real names, personal contact information, passwords, financial information, or other sensitive details unless specifically required through an authorized and appropriate process.
CVSD Go is not intended to independently collect information from children in violation of applicable child privacy laws or platform requirements.
Where required, the District will comply with applicable age restrictions, consent requirements, and privacy protections governing the collection or processing of information associated with minors.
The District does not intentionally use information collected through CVSD Go to identify the real-world identities of Roblox or Discord users.
CVSD Go provides shortened links and directory listings that may redirect users to websites, applications, documents, and services operated by third parties.
Once a user leaves CVSD Go, the privacy practices and information handling procedures of the destination service generally apply.
The District does not directly control the collection, processing, retention, disclosure, or security practices of independently operated third-party destinations.
External services may collect information through their own cookies, authentication systems, analytics tools, or other technologies.
Users are encouraged to review the privacy notices and terms of service of external destinations before submitting personal or sensitive information.
The inclusion of a third-party link does not necessarily indicate that the District endorses the destination's privacy practices or assumes responsibility for its independent operations.
Depending on applicable privacy laws and the nature of the information processed, users may have certain rights concerning information associated with their accounts or interactions with CVSD Go.
These rights may include the ability to:
The District may require reasonable verification of account ownership or identity before processing requests involving protected information.
Certain requests may be limited or denied when information must be retained for legitimate security purposes, legal obligations, administrative accountability, or other lawful reasons.
The District will review requests and respond in accordance with applicable legal requirements and established procedures.
Questions, privacy concerns, information requests, or reports of suspected data security incidents may be directed to Cedar Valley School District at gosupport@cvsd.live.
Users contacting the District should provide a clear description of their inquiry or concern and sufficient non-sensitive information to assist with its review.
For security reasons, users should not include passwords, authentication tokens, or unnecessary personal information in email communications.
The District will review submitted inquiries and respond as appropriate in accordance with applicable requirements and administrative procedures.
The District may periodically update this Privacy Policy to reflect changes in CVSD Go functionality, information handling practices, security measures, third-party integrations, applicable laws, or organizational requirements.
Material updates will be published on this page with a revised effective date. When appropriate, additional notice may be provided through official District communication channels.
Users are encouraged to review this Privacy Policy periodically to remain informed about how information is collected, processed, and protected.
Any changes to this policy will apply from the stated effective date, subject to applicable legal requirements.
CVSD Go follows the principle of data minimization by seeking to collect and process only the information reasonably necessary to provide its intended functionality.
The District aims to avoid collecting unnecessary personal information and to limit access to information based on legitimate administrative or operational needs.
Information collected for a specific purpose will not be intentionally repurposed for unrelated activities without an appropriate legal basis or other required authorization.
Where practical, the District may use aggregated, anonymized, or otherwise limited information when identifying usage trends, evaluating platform performance, or improving service functionality.
Administrative personnel are expected to handle information responsibly and avoid unnecessary collection, duplication, disclosure, or retention of user information.
The District takes suspected unauthorized access, information exposure, and other security incidents seriously.
When a potential security incident is identified, the District may investigate the circumstances, assess the affected systems or information, and implement reasonable measures to contain and address the issue.
Depending on the nature of the incident, response measures may include:
The District will make reasonable efforts to address confirmed security concerns promptly and in accordance with applicable legal and operational requirements.
Users who suspect that their account or information has been compromised should report the matter to gosupport@cvsd.live as soon as possible.
