Privacy Policy

Effective date: March 10, 2026

Cedar Valley School District ("District," "we," "our," "us") values privacy and security. This Privacy Policy explains how CVSD Go collects, uses, shares, stores, and protects information when users access the link directory, short-link redirection services, and authenticated staff features.

1. Information We Collect

Depending on your use of CVSD Go, we may collect:

• Account identifiers for authenticated staff users (for example, user ID, display name, email).
• Administrative metadata (role flags, moderation actions, timestamps).
• Link records and operational fields (slug, destination URL, descriptions, schedules, access status).
• Technical usage events such as security-related logs.
• Support submissions and comments entered through district support workflows.

2. How We Use Information

We process information to:

• Provide directory search and secure redirection functionality.
• Administer links, folders, permissions, and support workflows.
• Detect misuse, protect users, and maintain system security.
• Investigate incidents and comply with legal or policy requirements.
• Improve service quality, reliability, and accessibility.

3. Legal Basis and Education Context

CVSD Go is operated in an educational and public-service context. Processing may be based on public interest, legitimate educational operations, legal obligations, or user consent where required.

4. Cookies

CVSD Go may use cookies and similar technologies (local storage, session tokens) to provide core functionality and improve your experience.

Types of Cookies

• Strictly necessary cookies are essential for the website to function. They enable login, session management, and security features. These cannot be disabled.
• Optional cookies help us remember preferences and understand how CVSD Go is used in aggregate so we can improve performance and reliability. These are optional and do not identify individual users.

We do not use cookies for advertising, cross-site tracking, or building behavioral profiles.

Managing Your Cookie Preferences

When you first visit CVSD Go, a cookie banner will appear giving you the choice to:

• Accept — optional cookies will be enabled in addition to strictly necessary cookies.
• Decline — only strictly necessary cookies will be set; optional cookies will be disabled.

Please note that declining optional cookies will not affect your ability to use core site features, but disabling strictly necessary cookies may prevent you from using authenticated staff features.

For more detail on how long we retain data, see Section 6 (Data Retention).

5. Sharing and Disclosure

We do not sell personal information. We may share data with approved service providers (for example, hosting, authentication, and infrastructure providers) under contractual or legal safeguards.

We may also disclose information when required by law, court order, records request obligations, or to protect the rights, safety, and security of students, staff, and systems.

6. Data Retention

We retain information only as long as needed for operational, educational, legal, audit, and security purposes. Retention periods may vary by record type and applicable regulation.

7. Security Measures

We apply administrative, technical, and organizational safeguards appropriate to the risk profile, including access controls, role-based permissions, logging, and infrastructure security practices.

No internet service can be guaranteed fully secure, but we continuously review and improve controls.

8. Student Data

CVSD Go may be used by students and families to access district resources. No student information, including personal data, is stored on this system or any Cedar Valley School District system. This website is affiliated with Cedar Valley School District, a school district that operates within Roblox.

The only information that may be submitted or processed through this system is limited to Roblox usernames, Discord usernames, and role-related information when necessary for access or verification purposes.

9. Third-Party Links and Services

CVSD Go redirects users to internal and external destinations. Once redirected, privacy practices are governed by the destination site. Review third-party privacy notices before sharing personal data.

10. Your Rights and Requests

Depending on applicable law, users may request access, correction, deletion, or restriction related to personal information processed through CVSD Go. We may need to verify identity before processing requests.

11. Contact

Privacy questions, rights requests, and security concerns can be sent to legal@cvsd.live.

12. Policy Updates

We may update this Privacy Policy to reflect legal, operational, or technical changes. Updates will be posted on this page with a revised effective date.